It has come time to relocate the office and go somewhere else for whichever reason, and you need to let the workers aware of it. A lot of people may not know how to communicate this information to them, which is why moving companies Etobicoke have come up with some ideas that can guide them on how to. So that the flow of information about the company’s haul can be fruitful, one will need to come up with a communication plan that will include every member of staff.

The best thing to do is to give them this information early enough since you will also need them to help out in packing their desks, and you may also require their input on the relocation. To make sure that everything flows smoothly, here are thirteen tips that you can apply to assist in the workplace move.

1. Be the source of inspiration

Start by giving out info to the people as early as you can. Do not let a third party be the one to give the news to the team about the move as this might stir up some harsh feelings which might end up derailing your plans.

2. Build your team

As you plan the move, think of it as a team effort and come up with some rules that will foster teamwork during that period. Get the leaders in as well from the diverse subdivisions to work with the other staffs. This is because the staff looks up to and respects them, and if they are all operating as one, then they are bound to be more productive. These team leaders will also be a good source for feedback on how the staff is handling and coping with the situation.

3. Give them the memo

Think of the proper way to communicate important memos, and if you have no idea, carry out some research on how to. Stick to how you previously communicated, such as with emails, but also look for other ways to share information, so that everyone can be kept in the know.

4. Ways to communicate

How one chooses to get information to the staff is key as it can break or make the move. It is also recommended that you let them ask any questions that they might have, as you keep them regularly updated. One can also:

• Set a more face-to-face office culture
• Schedule one-on-one meetings
• Put up information in the break room or other common places
• Set up department meetings
• Get the news out through emails
• Make use of the notice boards

5. Go over what is in the dispatch

Think of all else that you want to let the workers be aware of, apart from the fact that there will be a move. Give enough detailed information so that they can be sure of their part. This can also be a way to make the firm better by coming up with an environment where employees will be able to carry out their tasks better.

6. Come up with suitable messages for different departments

Come up with ways to get information to the different departments as some may have different timetables than others. Due to this, you should think of ways to tailor the information and pass it through the varied teams.

7. Be ready for resistance

Not everybody will be happy about the move, since they may find that the current office is already accommodating enough, and do not want to be uprooted. Talk to them and encourage them, as well as let them see the benefits that the haul could bring.

8. Provide assistance

If there are any issues concerning the relocation, then be ready to help out. You could check online, or even on social media, and have them look for answers for any queries they could have.

9. Let the staff be on the team

Helping them feel like they are part of the move will probably raise their spirits and make them more active. If you have no idea how to do this you could:

• Ask them to chip in on the design of the offices
• Let them give ideas on making the reception area welcoming for guests
• Ask them if they know ways through which you can save money in the process.

10. Give more information as the D-day approaches

Be more open with your communications as the set moving date draws near. You can get IT to pop up alerts on people’s computers to remind them to check on key aspects such as:

• Updating their contact info
• Packing their desks
• Applying for new security budges
• Booking car packs

11. Make the changeover easier

It is impossible for all to attune to the move and the new environment as fast, so it is important that you check on your staff. One can carry out a review and get the views on how people are coping and if there are any issues.

Celebrate!

Planning and executing such a haul can be extremely taxing and may take a toll on everyone. One the process is over, and you have settled into the new place, throw a party for the staff and other invested parties to celebrate the milestone. This will give everyone a time to sit back and will probably motivate them to get back to business as usual.

We recommend you to read “Moving To A Ski City” and “Tips To Having A Better Office”.