Moving to a new office is an exciting venture. However, this feeling can turn into one of anxiety very fast. For whatever reason you have decided to relocate, whether going to a bigger space or downscaling, there is a lot that needs to be done. If one is organizing for an office moving, here are some steps by moving companies Vaughan to assist them along the way.

1. Organize early

There is a lot to be handled, so start the process four to six months before to make sure that everything is in place to avoid feeling overwhelmed. As soon as you decide to go to a new place, start making a floor plan and figuring out where to place items. Let the employees know as well so that they can also start preparing.

2. Contract movers in advance

It is no secret that this sort of moving requires plenty of work, so see to it that you get an estimate and get a reliable moving crew one to three months in advance. Do your research to verify that they have experience carrying out office movers, and have them do an in-house quote.

3. Work closely with the IT team

We suggest letting the IT team start on transferring technical equipment, internet plans, phone connections, etc. about three months before moving. Give them time to go through the new place so that they can know if they will need to make upgrades. This will make the transition go on smoothly.

4. Clean up thoroughly

Do away with any unnecessary item, and shred the papers that are of no use. If there are objects that are still in good condition, sell them or have them donated.

5. Order new supplies in good time

Since you won’t be able to conduct any business during the time you will be moving; the company will want to be up and running again as soon as possible. Because of this, it is best to place orders for all the supplies that will be needed two or one months before so that they are ready. Have them delivered to the new office so that you are not forced to pay more to move them.

6. Give out the new address

Let the clients and shareholders know that you are planning to go to another location. Update the website, business cards, letterheads and other public info a week before the D-day. Also, change the online listing on Google and put in the new address around a month prior as it could take a while to reflect.

7. Schedule meetings and deadlines

It is important to give yourself some time before the relocation starts to get your affairs in order. We recommend having three days prior to where there are no meetings and major deadlines. This will make sure that all important tasks have been dealt with, giving you some time to be ready.

8. Organize the employees

As the employees box up their items and supplies, have them put their names on different sides of the cartons so that the movers have an easy time knowing where to place the objects based on the plan you have provided.

9. If the company is big, use color-coding

Since moving companies involves taking care of many departments and a huge staff, a lot of commercial companies will come up with a system that will help keep everyone organized. One such system is using color-coding and labels that also come in handy when unpacking. See to it that the employees are aware of how it works to avoid confusion.

We recommend you to read “Tips To Organizing An Off-Grid Moving Project” and “Organizing A Home Move”.